Procurement Specialist in San Marcos, TX at Hamilton-Ryker Company

Date Posted: 10/5/2018

Job Snapshot

Job Description

Texas State University is currently seeking a Procurement Specialist!

The purpose of this job is to support the Assistant Director for Human Resources & Procurement with purchasing, procurement of goods/services, central receiving, accounts payable and contracting for their other locations.


Procurement, purchasing and contracting including:

  • Research goods and service options for procurement requests in accordance with state laws and university policies and procedures;
  • Create Purchase Requisitions &/or Purchase Orders in SAP and TxState e-procurement system;
  • Purchase goods using a Procurement card within university guidelines;
  • Reconcile credits, invoices and reports; resolve discrepancies;
  • Research and resolve vendor setup and accounts payable issues;
  • Confirm receipt of new orders; prepare change notices; process Goods Receipts
  • Process invoices for payment
  • Perform Quickbooks entries and assist in reconciling monthly reports;
  • Create, maintain and reconcile spreadsheets to work products;
  • Monitor framework purchase order balances to ensure expenses stay within budget;
  • Monitor Open Encumbrance Report; process unencumbrance requests and close purchase orders;
  • Assist with service and contract renewals;
  • Maintain purchase order and contract files;
  • Maintain Contract Repository & Total Contract Manager;
  • Research problems related to area of assignment

Required qualifications:

  • General purchasing/procurement experience.
  • Knowledge of general accounting principles.
  • Proficient in the use of Microsoft Office 2010, including Word, Excel and Outlook plus Internet Explorer. Testing of computer skills will be required. (Must indicate specific software applications in which you have experience on the application, resume or cover letter).

Preferred qualifications:

  • Experience with Quickbooks software.
  • Experience using SAP information system for procurement and reconciling departmental expenditures.
  • Two years general purchasing/procurement experience.
  • Texas Contract Developer Certification (CTCD) or previous certification as Certified Texas Purchasing Manager (CTPM).

Pay rate: $18/hour