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Events and Communications Coordinator in Kyle, TX at Hamilton-Ryker Company

Date Posted: 12/27/2018

Job Snapshot

  • Employee Type:
    Seasonal/Temp
  • Location:
    Kyle, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/27/2018

Job Description

A company located in Kyle, TX is currently seeking an Events and Communications Coordinator.  

JOB DUTIES:

Event Planning Responsibilities:

  • Responsible for meeting planning and coordination, including contract negotiations, promotion, logistics, and on-site management.
  • Work with CEO to develop and monitor event budgets. All events shall result in additional revenue.
  • Create marketing collateral for events as needed, ads as needed, other supportive materials 
  • Staff liaison to the event committees
  • In conjunction with the CEO, act as the liaison between the client and event vendors and partners by creating marketing strategies, developing new contracts and monitoring existing contracts.
  • Develop marketing plan for each event.
  • Work with media for event coverage and community awareness.

General Responsibilities:

  • Answering of phones/emails and responding to promptly and accurately.
  • Ensure that leads are responded to from the website and other social media sites.
  • Refer individuals to appropriate persons, businesses, or government that are seeking information or looking to establish a business within Kyle and/or the surrounding area.
  • Maintain and update accurate records and databases of and for members, prospective members and Board of Directors.
  • Provide general staff support as needed to all events and meetings.
  • Assist in overseeing duties of the staff, volunteer staff, and intern by following up on projects to ensure completion.
  • Any other duties as assigned.

Visitor Center Responsibilities:

  • Greeting visitors and providing information and materials as requested by the general public, prepare and maintain relocation and tourism packages.
  • Ensure that the visitor’s center is maintained (member’s brochures, area attraction brochures, papers, bulletins, etc.)
  • Maintain and oversee a log of the types of request that are received from walk-ins, phone, and e-mail (oversee interns – make sure these recordings are taking place).
  • In conjunction with the CEO, develop quarterly report to include tourism/visitor activity, promotion, and finances.
  • Ensure that leads are responded to from the website, such as information requests, relocation and tourism packet requests (distribute to appropriate staff to respond – prepare packets and mail).
  • Refer individuals to appropriate persons, businesses, or government that are seeking information or looking to establish a business within Kyle and/or the surrounding area, and are in need of services.
  • Assist in maintaining and oversee a log of the types of request that are received from walk-ins, phone, and e-mail (oversee interns – make sure these recordings are taking place).

Marketing & Communications Responsibilities:

  • Assist in creating marketing collateral needed, ads as needed, other supportive materials
  • Assist in press release preparation and distribution.
  • Prepare and maintain weekly newsletter emailed to entire membership (shared with office manager)
  • Assist members with their banner ad development when needed.
  • Compose, schedule, and update social media posts and announcements.
  • Assist in keeping an inventory of all office supplies and prep orders as needed (orders are approved by Supervisor).
  • Assists in preparing for events and meetings including but not limited to, monthly membership meetings, annual functions and committee events.
  • Has the ability and willingness to work cooperatively in a team effort with other volunteers/interns/staff, members and organizations in the course of daily activities.
  • Develops and maintains positive public relations with emphasis on customer service.
  • Assist in overseeing duties of volunteers, follow up on projects, and ensure completion

Skilled In:

  • Photoshop, Illustrator, InDesign, and other photo editing and graphic design software.
  • Business English, including proper grammar, spelling and punctuation
  • Computers and computer applications including spreadsheets, databases, word, processing, photo editing, graphic design.

Work Schedule: Mon-Fri/8am-5pm (Periodically work outside of normal work hours, including some evenings and weekends)

Pay rate: $14/hour